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Covance Sr Proposal Associate -ED in GREENFIELD, Indiana

Job Overview:

  • Supports or manages all aspects of the appropriate proposal process (text, quote, budget, and/or response to Requests for Information [RFIs]) for opportunities as assigned

  • May (based on business unit and/or team expectation) be responsible for managing opportunities of low to medium complexity

  • May (based on business unit and/or team expectation) shadow and/or assist more senior colleagues on opportunities of medium to high complexity

  • May (based on business unit and/or team expectation) be responsible for managing some transactional clients

  • May analyzes RFI and/or Request for Proposal (RFP) documents to assist in identifying missing information for budget, proposal and/or RFI response preparation, with support. Supports follow-up with appropriate contact for additional information as required.

  • Identifies and resolves issues around client enquiry requirements and Covance capabilities with support

  • May (based on business unit and/or team expectation) shadow or manage strategic and operational calls related to the opportunity

  • Works across the organization in matrix environment across multiple time-zones and locations to support the process and complete deliverables

  • Prepares standard documents in accordance with agreed strategy and Sponsor requirements and expectations under the pressure of changing timelines, with minimal supervision

  • Administratively supports facilitating internal and external opportunity management negotiations (i.e. pricing, process, resources, timelines, etc.) as needed

  • Is responsible for timely delivery of assigned deliverables

  • Escalates issues/challenges to Manager for advice on resolution

  • Performs timely and accurate data entry into departmental and/or corporate databases/systems as directed

  • May (based on business unit and/or team expectation) support client-facing and senior management-facing activities surrounding assigned opportunities as needed, including supporting preparation, attendance, or leading applicable preparation and meetings

  • Develops appropriate knowledge of the technical and regulatory environments

  • Contributes to assigned process improvement initiatives and supports implementation


  • Bachelor’s degree required in related field or equivalent work experience


  • Minimum 3 years

  • Applicable minimum years of experience in budget and/or text development, or an equivalent combination of education and CRO/pharma/other related experience to successfully perform the essential job duties

  • Excellent customer service skills, attention to detail and ability to be persistent while maintaining tact

  • Demonstrated computer skills – requires excellent MS Office experience (specifically Excel, Word, Outlook)

  • Knowledge of proposal management software applications (e.g.,, Qvidian, Proposal Automation applications) is a plus

  • Demonstrated text editing and writing skills (based on business unit and/or team expectations)

  • Demonstrated ability to plan, multi-task and prioritize

  • Demonstrated teamwork, communication (written and verbal), and organizational skills

  • Proven ability to work independently

  • Ability to work to deadlines

  • Strong analytical skills

  • Ability to communicate appropriately and effectively with internal stakeholders, clients and Covance senior management

  • Positive attitude and sense of urgency

  • Possesses an ability and willingness to work across Covance Business Units

  • Ability to work irregular and/or extended hours as needed to meet the client’s proposal deadline.

Covance is committed to diversity in the workplace and is an equal opportunity employer (Minority/Female/Individual with Disability/Veteran/Sexual Orientation/Gender Identity). Your confidentiality and privacy are important to us.