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Regenstrief Institute Project Manager in Indianapolis, Indiana

Description

POSITION PURPOSE

The Project Manager works to manage projects funded by granting agencies and other customers in the Center for Biomedical Informatics (CBMI). CBMI focuses on improving health care through use of informatics, developing and applying health information technology to generate knowledge to inform outcomes and decision-making. CBMI’s work and projects fall across a wide variety of areas, including clinical applications, computer-based decision support, data mining, advanced analytics, healthcare information standards, and global health.

POSITION ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Related responsibilities include:

  • Manages client relationships and client satisfaction

  • Represents PI’s/staff management in meetings and makes decisions on project issues in coordination with project owners

  • Monitors and manages requirements scope in coordination with project owners and customers

  • Assists project investigators and/or customers in initiation and management of research projects

  • Prepares and maintains documentation to support accuracy in carrying out protocols

  • Meets and manages all responsibilities in a timely manner

  • Assists project owners in identification and resolution of issues related to security and privacy regulations such as HIPAA

  • Interacts with the administration to ensure compliance for all University/Federal/Institute regulations, coordinating related education and certification opportunities

  • Gathers and analyzes business requirements

  • Works with project owner in making decisions on project related issues

  • Works with project owner in making high-level implementation/operational decisions on projects

  • Works with the finance and grants staff to prepare and monitor budgets as well as maintaining budget reports to ensure goals are achieved

  • Seeks feedback from others as necessary to ensure decisions do not conflict with business needs

  • Supports the development of technology user guides, training materials, and other descriptive materials

  • Works with project owner to develop and coordinate the implementation of project work plans and timelines

  • Works with project owner and technical staff to ensure test plans are developed and implemented

  • Assist in development of data requests, perform data validation and chart review

  • Uses creative thinking to determine goals and develop and improve processes

  • Prepares and maintains IRB submissions and acts as a point of contact for IRB information and guidance for investigators and other staff as applicable

  • Prepares and presents reports to clients, granting agencies, or other persons

  • Assists in development and submission of grant applications

  • Prepares research presentations, abstracts, lectures, posters, and manuscripts

  • Conducts meetings, including organizing and leading meetings, producing agendas, writing and distributing minutes, and maintaining written records for all

  • Works with the project owner and client or granting agencies to manage the technology or other project components

  • Works with the project owner to plan, coordinate, and manage the work of project team members

  • Facilitates technical support to team members

  • Manages multiple grant projects

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree in a related field or equivalent experience required

  • Master’s degree and/or advanced information technology certifications are preferred

  • Combined 3 years’ experience in Project coordination and/or project management is required

  • Background in public health is preferred

  • Experience submitting Federal grant proposals is preferred

  • Successful completion of a Human Subjects Certification required (can be completed upon hire)

  • Is familiar with advanced concepts, practices, and procedures in:

  • Project management

  • General business operations particularly in healthcare industry

  • Team management and development

  • Use of medical informatics in healthcare industry

  • Development of and tracking of budgets

  • Process analysis and management

  • Software development methodologies

  • Data privacy practices and laws

LANGUAGE SKILLS

  • Ability to interact and verbally communicate with groups of managers, clients, customers, and the general public

  • Ability to write reports and operational correspondence

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations

REASONING ABILITY

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

  • Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

  • This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs

  • This position requires the ability to sit and/or stand for extended periods of time

  • This position requires the manual dexterity to operate a keyboard and pointing device

  • This position requires the ability to travel around campus or to outside meetings as necessary

  • This position requires the ability to perform focused work with close attention to detail

  • This position requires excellent speaking, writing, and listening skills

  • This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

  • This work takes place in both an office environment and hospital environment for meetings, interactions with subjects, partners, and training purposes

  • This work is fast-paced and deadline-oriented and requires a flexible work schedule

  • Use of a computer, business office equipment, and other machinery is necessary

  • This position requires working as a team member and also independently

  • This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence

Qualifications

Education

Required

  • Bachelors or better

Preferred

  • Masters or better

Experience

Required

  • 3 years: project coordination and/or project management

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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