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Guidehouse Proposal Manager in Indianapolis, Indiana

Overview

Guidehouse is a leading management consulting firm serving the public and commercial markets. We guide our clients forward towards new futures that build trust in society and your professional skills along the journey. Join us at Guidehouse.

Responsibilities

We have an immediate opening in our Sales Resource Center for a Proposal Manager to provide proposal development support to the firm’s Energy, Sustainability, & Infrastructure (ES&I) segment’s subject matter experts in the preparation of complex proposals and presentations. This position will manage responses to state and municipal government and commercial client Requests for Proposals (RFPs) and Best in Final PPT presentations. Successful candidate must be able to thrive in a fast-paced, dynamic environment. In addition to working with proposal leads on proposal efforts, this position calls for a collaborative professional with a positive strategic outlook, excellent communication, writing, editing, and project management skills. The preferred candidate is comfortable in a deadline driven environment.

Core Responsibilities:

  • Work with the Directors and Partners across the segment to support multiple, concurrent proposal submissions (contract values in excess of $3M on average).

  • Position will lead and manage proposal development to ensure clarity and compliance of all proposal documents. This role serves as a key liaison coordinating all internal work streams and processes to track and review all proposal content and oversee submission of the final proposal.

  • Create proposal response document(s) and manage online procurement forms and submittals

  • Create responsibility matrix and development schedule for proposal team to ensure RFP compliance and adequate time for review, assembly, and delivery

  • Schedule and facilitate proposal kick-off meetings, status meetings, strategy sessions, editorial and quality/compliance reviews, and submittal activities

  • Help develop and communicate win themes, strategies, and creative design approaches

  • Work closely with sales leads and subject matter experts as contributors and/or reviewers

  • Collaborate with external proposal teaming partners (subcontractors or prime contractors) in the development of proposal content or completion of administrative requirements

  • Support the preparation of other deliverables related to the opportunity such as presentations and follow-up requests

  • Coordinate with the legal, IT, and other Guidehouse operations teams to ensure vendor required forms are completed and other non-technical information and documents are received (insurance, tax documents, sustainability, equal opportunity, cyber security) and terms and conditions are reviewed

  • Develop list of technical and nontechnical questions for submittal to RFP issuer prior to cutoff date

  • Facilitate leadership review of high-value or strategic pursuits

  • If applicable, monitor online bid site for addendums, answers to submitted questions, and updated information in general

  • Review and development of all non-technical requirements for inclusion in the response

  • Coordinate with subject matter experts to ensure technical content is provided for assigned sections

  • Create graphics (PowerPoint) such as organization charts and work flow diagrams, as needed

  • Assemble relevant qualifications for proposal, including technical / client qualifications, staff biographies, and work references (including confirmation of permission to use reference)

  • Provide final editing and formatting to ensure high quality submittal

  • Responsible for final submittal completion, quality, and content archiving

  • Provide input and updates to the Sales Resource Center’s Content Management System (SharePoint), including but not limited to final proposals and updated project summaries and qualifications

  • Position supports editing and formatting of client deliverables and presentations as time permits and works with editors on ad hoc project needs

  • Supports new content development efforts and team and firm initiatives as needed

  • Continuous improvement in the Sales Resource Center’s proposal response coordination, including updating materials to best showcase Guidehouse’s capabilities

Qualifications

Skills and Core Capabilities:

  • A bility to review, understand, and summarize the requirements of RFPs, RFIs, and RFQs

  • Ability to coordinate the development of multiple proposals simultaneously

  • Strong organizational and time management skills, multi-tasking abilities

  • Excellent verbal and written communication skills, including high grammatical proficiency to ensure consistency with internal style guides

  • Excellent customer service with individuals at all levels both internal and external

  • Experience collaborating with and leading teams comprised of senior level company leaders

  • Teaming with key stakeholders across the firm to develop winning proposals

  • Ability to translate complex concepts and ideas into clear communications

  • Able to work effectively with remote team members

  • Strong organizational skills, detail-oriented

  • Able to work well and thrive under pressure; must be flexible with regard to schedule, may require off hours work to meet aggressive deadlines.

    Position Requirements:

  • Bachelor’s degree in marketing, business communications, or equivalent is required.

  • Prior experience in the professional services industry preferred

  • Experience with online procurement sites such as Power Advocate and Ariba

  • Minimum 4 years of experience in proposal management

  • Energy (electric utility, oil, and gas) industry knowledge a plus

  • Advanced proficiency with Microsoft Word, PowerPoint, and SharePoint; basic working knowledge of Excel

Additional Requirements

The successful candidate must not be subject to employment restrictions from a former employer (such as a non-compete) that would prevent the candidate from performing the job responsibilities as described.

The salary range for this role is $60,000-$100,000 depending upon experience.

Disclaimer

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Rewards and Benefits

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

  • Medical, Rx, Dental & Vision Insurance

  • Personal and Family Sick Time & Company Paid Holidays

  • Position may be eligible for a discretionary variable incentive bonus

  • Parental Leave and Adoption Assistance

  • 401(k) Retirement Plan

  • Basic Life & Supplemental Life

  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

  • Short-Term & Long-Term Disability

  • Tuition Reimbursement, Personal Development & Learning Opportunities

  • Skills Development & Certifications

  • Employee Referral Program

  • Corporate Sponsored Events & Community Outreach

  • Emergency Back-Up Childcare Program

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